Applies to every room in the range (A and B, or the single VIP room). Caravan numbers repeat between blocks on the site plan, so each carries its block letter: O44 and J44 are different caravans.
| Name | Company | Job title | Bill to | Room | Muster | Check-in | Check-out | Status | Emergency contact |
|---|
| Row | Name | Company · job | Room type | Arrival | Passport | Result |
|---|
| Name | Company · job | Requested | Arrival | Departure | Bill to | Room |
|---|
Rooms each client has asked for, per month and room type, from their forecast. Planning only: invoices still follow actual stays.
Booked rooms against rooms of that type in service. A red cell means more is booked than the camp has. Room type comes from bed counts: 1 bed = standard single, 2 beds = double, 4+ beds = four-person.
| Item | In camp | Needs repair | Missing vs standard |
|---|
Most rooms are furnished the same way. Record the standard kit for a whole row, then open the rooms that differ and correct them. VIP caravans always get a double bed.
| Room | Missing vs standard kit | Needs repair |
|---|
Every recorded action, with who did it and when. Entries can't be edited from this page.
| When | Who | Action |
|---|
Everyone signs in with their own email and password. New accounts have no access until you give them a role here. The database enforces each role, and everything people do is recorded under their name in Activity.
| Person | Role |
|---|
Ask the person to open this website and press Create account. They then appear here as "Waiting for approval".
| Manager | Financial | Editor | Staff |
|---|
Editor access for Manager, Financial manager and Editor; Contributor for Staff. Staff with Contributor access are blocked by the server from invoices, rates and passport data, not only hidden.
| Client | Currency | Single / night | Extras | Guests now |
|---|
| Invoice no. | Client | Period | Issued | Due | Total | Paid | Balance | Status |
|---|
| Bill no. | Date | Supplier | Category | Cost centre | Amount | To pay | Due | Status |
|---|
| Row | Supplier | Bill no. | Date | Amount | Result |
|---|
| Month | USD | IQD | ||||
|---|---|---|---|---|---|---|
| Income | Costs | Result | Income | Costs | Result | |
Income counts issued invoices in the month they were issued. Costs count supplier bills by bill date. To see profit per client, choose the client above and set "Cost centre" on bills for that client.
Download everything (rooms, guests, arrivals, clients, invoices, payments, bookings, activity log) as one Excel file. Keep a copy monthly; this file is also what moves your records to Onneta.
Passport details are visible only to editors. Expiring soon or before the planned check-out: